Best Payroll Companies Of 2025 | Side by Side Reviews

In the current fast-paced business environment, effective payroll management is crucial for the success of any organization. Payroll companies are specialized firms that provide payroll processing, tax compliance, and various human resources services, enabling businesses to concentrate on growth and strategic initiatives. This article examines the many advantages of engaging a payroll company, highlights the leading providers for 2025, and offers recommendations for selecting the most suitable option to meet your business needs. Learn how partnering with the right payroll provider can optimize operations and improve overall efficiency.

Are you thinking about purchasing online payroll services? If so, read on to learn about the best payroll online solutions.

A significant 40% of business leaders spend more than 80 hours per year on accounting-related tasks. The same percentage agrees that these are the least favorite parts of owning a small business.

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What Are Payroll Companies?

Payroll companies are essential to the entertainment industry, providing specialized payroll services designed to meet the distinct needs of independent filmmakers and production companies. These firms facilitate payroll processing, ensuring that crew members and talent receive accurate and timely payments while adhering to labor laws and industry standards.

By offering digital solutions and flexible payroll options, they enable production managers to manage payroll administration effectively, address compliance challenges, and oversee employee benefits efficiently. Selecting the appropriate payroll company can have a substantial impact on the financial health of film production projects, thereby enhancing project management and overall budget management.

What Are the Benefits of Using a Payroll Company?

Engaging a payroll company presents several advantages for production companies and independent filmmakers, particularly in the realm of enhancing payroll services while ensuring compliance with tax laws and labor regulations. Payroll providers facilitate streamlined payroll processing, thereby minimizing the risk of human error and ensuring the accuracy of payments to crew members and talent.

Additionally, they offer valuable customer service and industry expertise, enabling production teams to concentrate on the creative aspects of their projects without being encumbered by the complexities of payroll administration.

In an industry where adherence to union regulations and tax compliance is paramount, the utilization of a payroll company becomes essential for efficient project management.

Saves Time and Resources

One of the significant advantages of engaging a payroll company is the considerable time and resource savings it offers to independent filmmakers and production companies managing payroll processing. This enables them to focus on the creativity and artistry essential for producing a successful film, rather than becoming mired in the complex details of payroll administration and compliance.

Payroll companies provide a variety of tools and software specifically designed to enhance operational efficiency. By utilizing these systems, filmmakers can automate labor-intensive tasks, such as:

• Calculating wages and deductions
• Distributing paychecks and tax forms
• Tracking employee hours and overtime

These resources have a substantial impact on crew payroll management and overall budget management, allowing teams to allocate their time and energy to more critical aspects of production. By streamlining the payroll process, these companies ensure that all employees are compensated accurately and punctually, thereby fostering a positive work environment and ultimately contributing to the overall success of a project.

Thus, the involvement of a payroll service facilitates a smoother workflow and enables independent filmmakers to concentrate their efforts on creativity and innovation, which are the fundamental cornerstones of artistic success in the film industry.

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Reduces Human Error

Utilizing a payroll company significantly mitigates the risk of human error in payroll processing, ensuring payroll accuracy, which is essential in the entertainment industry.

In the dynamic environment of the entertainment sector, precise payroll processing is not merely a logistical requirement but a fundamental element of successful employee relations. Automated payroll systems streamline the complexities associated with employee payments, thereby minimizing discrepancies related to salary calculations, overtime, and bonuses.

By implementing automated payroll solutions, organizations can guarantee that all talent is compensated accurately and promptly, thereby fostering trust and enhancing morale within their teams.

These systems also facilitate accurate tax calculations and timely submissions, thereby reducing the risks associated with non-compliance. Additionally, they enable organizations to effectively adapt to the frequent changes in labor laws. By minimizing errors in payments and ensuring adherence to regulations, companies not only preserve positive relationships with their workforce but also protect themselves from potentially costly penalties.

The integration of technology in payroll processing represents a valuable investment, yielding long-term benefits for employee satisfaction and enhancing the organizational reputation.

Ensures Compliance with Tax Laws

A crucial function of payroll companies is to ensure compliance with federal and state tax laws, which is essential for production companies to avoid potential legal complications.

Understanding the complexities of tax forms and payroll tax management is imperative in the entertainment industry, as these factors directly influence the financial health of production projects. Payroll providers assume the responsibility of remaining informed about the latest labor and tax regulations, thereby offering producers and independent filmmakers peace of mind. This is particularly vital given the constantly changing nature of tax laws, which can vary significantly across different jurisdictions.

These companies leverage their expertise to streamline payroll processes. They ensure that all necessary documentation is accurately completed and submitted, which not only saves time but also minimizes the risk of payroll errors that could result in audits.

By ensuring adherence to regulatory standards, payroll providers allow filmmakers to concentrate on the creative aspects of their projects, rather than becoming overwhelmed by the complexities of compliance.

Provides Access to Expertise

Payroll companies offer specialized expertise that production companies may lack, ensuring compliance with industry standards and effectively addressing complex payroll challenges.

Employing professionals who possess a thorough understanding of labor laws, union contracts, and payroll integration not only mitigates risks associated with non-compliance but also allows production companies to concentrate on their core creative operations.

Expert payroll services streamline financial processes, enabling companies to allocate resources more efficiently and enhance overall productivity.

For example, a prominent production company recently reported that engaging with a payroll expert resulted in a 30% reduction in administrative errors, which contributed to smoother project timelines.

• Client TestimonialThe payroll team transformed our financial operations, allowing us to dedicate more time to what we do best – creating exceptional content.”
• Case Study: Another client noted a seamless integration of payroll functions that significantly improved employee satisfaction, demonstrating that professional guidance yields substantial benefits.

What are the Top Payroll Companies of 2025?

Managing payroll securely and efficiently is essential due to the sensitive nature of employee data. We've evaluated numerous providers to present unbiased reviews of the top payroll services. Here’s our list of reliable options you can confidently integrate into your business operations:

1. Intuit (QuickBooks Online)

A trusted name in accounting since 1993, QuickBooks Online is relied upon by over 3.6 million users. Its payroll solution integrates seamlessly with tools for tracking income, managing expenses, and creating customizable reports, making it a go-to for businesses of all sizes.

2. ADP

With over 60 years in the industry, ADP offers scalable solutions for businesses of any size. Features include 24/7 payroll support, mobile access, and flexible payment options. Recognized by FORTUNE as one of America’s Most Admired Companies®, ADP continues to set the standard for HR and payroll solutions.

3. Paychex

Paychex combines payroll, HR management, and compliance services into one platform. Known for its industry expertise since 1971, Paychex focuses on simplifying processes like time tracking, benefits management, and onboarding, helping businesses grow efficiently.

4. Payficiency

Designed for simplicity, Payficiency offers payroll services with a transparent pricing model ($35 base fee plus $5 per employee). Features include automated tax payments, employee self-service accounts, and live expert support, accessible via mobile or web.

5. Fuse Workforce Management

Previously known as ProPayroll, Fuse provides an all-in-one human capital management platform. It combines payroll, time tracking, and advanced analytics with real-time data access, making it a customer favorite for over 15 years.

6. IOIPay

In business since 1987, IOIPay delivers scalable and customizable payroll solutions. With a focus on paperless operations, it helps companies reduce costs and environmental impact while offering a wide range of add-on features.

7. Gusto

Gusto, formerly ZenPayroll, specializes in small business payroll. Its intuitive platform integrates HR, benefits, and payroll tasks seamlessly. With features like autopilot payroll and celebratory payday emails, Gusto supports over 200,000 businesses nationwide.

8. BenefitMall

With 35+ years of experience, BenefitMall provides easy-to-use payroll platforms backed by live expert support. From dedicated payroll specialists to online reporting tools, BenefitMall simplifies payroll management for businesses of all sizes.

9. SurePayroll

SurePayroll is a leading solution for small businesses, offering online payroll processing, mobile apps, and tax payment features. Trusted for its innovation and customer service, SurePayroll caters to businesses with 1-100 employees.

10. APS

APS delivers a comprehensive workforce management platform, combining payroll, ACA compliance, time tracking, and HR functions. The customizable, paperless solution includes automatic error-checking and detailed analytics for optimized workforce insights.

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These payroll services provide reliable, feature-rich solutions to meet the diverse needs of businesses, ensuring efficiency and compliance.

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Let's take a look at what most small business owners like about some of the leading payroll companies.

Payroll Company	Rating	Ease of Use	COMPARE	Key Points / Offers (Paraphrased)
ADP		Good		– Trusted by over 800,000 small and midsize businesses – Provides six months free with new sign-ups – Uses AI for enhanced payroll insights
BambooHR		Fair		– Manages payroll and HR needs – Includes an employee database and reporting features – Streamlines hiring and onboarding
Deel		Good		– Focused on international payroll solutions – Designated a G2 Market Leader 2025 (Mid-Market) – Over 200 in-house payroll and legal specialists
Gusto		Excellent		– Full-service online payroll – “Autopilot” feature handles payroll automatically – Adaptable for businesses of all sizes
Rippling		Superb		– Award Winning Payroll Software – Global Payroll Products – 100% Error Free Guarantee
Onpay		Superb		– Gives the first month free – Automates taxes with guaranteed accuracy – Named Forbes Advisor’s top payroll for 2024
Paychex		Good		– Exclusive deal: six months free – Ideal for smaller businesses – Increases efficiency with modern tools
Coastal		Excellent		– HR Options – Time and Attendance – Open Integration Architecture
Paychex		Excellent		– Limited-time six-month free payroll offer – Great pricing for small businesses – Serves over 740,000 clients
Heartland		Good		– 90 Day Rebate – Compliance Management – Back Level Security
iSolved		Good		– HCM Solutions – Easily Scales With You – 177,000 Employers Nationwide
Paycor		Very Good		– Provides expert support and service – Streamlines workflows within one platform – Well-suited for medium and larger enterprises
Paylocity		Very Good		– Workforce Management – Airbase Spend Management
Remote		Fair		– Recognized as a Top 50 HR Product in 2024 – Delivers global payroll and HR services – Ensures compliance and robust security
Sure Payroll		Very Good		– Grants up to six months free – Simple setup and quick operation – No-penalty guarantee for tax filing

What Are the Services Offered by These Companies?

Payroll companies provide a comprehensive array of services aimed at optimizing payroll processing for both production companies and independent filmmakers. These services are designed to ensure accuracy and compliance, facilitating a smoother operational workflow.

Payroll Processing

Payroll processing constitutes a fundamental service provided by payroll companies, encompassing a range of tasks such as crew payroll management, employee onboarding, and ensuring compliance with labor laws, including federal taxes and state taxes.

Plus these essential functions, the payroll process requires precise calculations that account for hours worked, overtime, and applicable deductions, thereby ensuring that each employee is compensated accurately and promptly. This level of accuracy is critical for fostering trust and maintaining morale within the workforce, as discrepancies can result in dissatisfaction and diminished productivity.

By streamlining payroll procedures, production companies can concentrate on their core activities without being encumbered by administrative tasks.

Moreover, payroll accuracy is crucial for compliance with various tax regulations and for mitigating potential legal issues that could adversely affect business operations.

• Electronic payroll systems serve as invaluable tools in this context, facilitating real-time tracking and reporting.
• Common features of these systems include automated calculations, customizable reporting, and integration with other human resources functions and commercial accounting needs.
• Employers may also leverage cloud-based platforms that offer enhanced security and accessibility, such as those provided by OnPay and Gusto.

The integration of professional payroll processing with advanced technological solutions significantly benefits production companies by enhancing operational efficiency and reducing the risks associated with payroll errors, including during large-scale productions such as The Voice, Netflix series like Ozark, and film projects like JiuJitsu.

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Tax Filing and Compliance

Tax filing and compliance are essential services offered by payroll companies, ensuring that production companies adhere to federal and state labor laws while effectively managing payroll tax obligations.

These organizations diligently navigate the intricate landscape of tax regulations, which are subject to frequent changes. By utilizing advanced software and employing a team of tax specialists, payroll companies remain informed about the latest tax legislation to ensure compliance.

This vigilance is imperative, as the consequences of non-compliance can be significant, potentially resulting in substantial fines and legal repercussions. To mitigate these risks, it is essential for production companies to ensure that all necessary forms are accurately completed and submitted in a timely manner.

Key tax forms include:

• W-2s
• 1099s
• payroll tax returns
• employment taxes

Additionally, proper documentation of employee hours, wages, benefits, and worker’s compensation is vital in substantiating compliance.

Understanding these processes and maintaining meticulous records, including client testimonials and case studies, is fundamental to achieving seamless tax filing and compliance.

Time and Attendance Tracking

Time and attendance tracking are critical elements of effective payroll management, enabling production companies to ensure payroll accuracy based on the actual working hours of crew members and manage talent contracts more effectively.

The implementation of advanced systems for monitoring employee hours has evolved significantly, integrating a range of technologies to streamline operations. These solutions frequently incorporate biometric identification methods, mobile applications, and cloud-based software, thereby enhancing accessibility and data accuracy.

The data collected is seamlessly transmitted to payroll processing systems, ensuring that every minute worked is accurately accounted for, which is essential for maintaining equitable compensation. This information is crucial for project management and production management, as it aids in budgeting efforts by providing insights into labor costs and productivity levels.

• Such insights enable managers to adjust timelines and resource allocations effectively.
• Accurate data tracking ultimately contributes to project success and financial viability by clearly defining the project scope.

By leveraging these technologies, companies can not only improve operational efficiency and manage compliance issues but also promote a culture of transparency and accountability.

Benefits Administration

Benefits administration represents a critical service provided by payroll companies, effectively managing employee benefits while ensuring compliance with labor laws and industry standards.

Effective benefits administration includes a range of essential components, such as health insurance, retirement plans, paid time off, and wellness programs. By meticulously tracking these benefits, payroll providers not only meet legal obligations but also enhance operational efficiency within the workplace. This diligent management facilitates improved employee satisfaction, as individuals feel valued and supported through comprehensive benefits packages.

When employees perceive that their needs are prioritized through well-administered benefits, it cultivates a culture of loyalty, reducing turnover rates and fostering a more stable work environment. Ultimately, successful benefits administration contributes to a flourishing organizational culture, benefiting both the employer and the employee.

HR Management

HR management services enhance payroll processing by providing seamless employee onboarding and ensuring compliance with relevant labor regulations.

In today’s competitive landscape, the integration of HR functions with payroll processes has become increasingly essential for organizations seeking to optimize their workforce, especially in sectors like live events and commercial production. Payroll companies not only facilitate the accurate calculation of employee wages but also assist with various HR-related tasks, including recruitment and employee training. By centralizing these functions, businesses can improve their operational efficiency and transparency.

This collaboration offers numerous advantages, including:

• Streamlined recruitment processes that attract the right talent
• Comprehensive training programs designed to upskill employees
• Simplified compliance management to ensure adherence to labor laws

When payroll services and HR management systems operate in unison, they give the power to organizations to manage their workforce effectively, primarily by reducing errors and ensuring all regulatory obligations are fulfilled.

How to Choose the Best Payroll Company for Your Business?

Selecting the most suitable payroll company for your organization necessitates a thorough evaluation of several factors, including your unique business requirements, the range of features provided, the quality of customer support, and the pricing structures available. Consider well-regarded payroll providers such as ABS Payroll, ART Payroll, CAPS, Cast & Crew, Entertainment Partners, and others.

Consider Your Business Needs

The initial step in selecting a payroll company involves a thorough assessment of specific business needs, particularly within the entertainment industry, where compliance and payroll processing are of paramount importance.

Recognizing that various types of production companies—whether engaged in film, television, or digital content—face distinct operational challenges can significantly enhance the process of selecting an appropriate payroll solution, especially for those involved in live events.

Customizing payroll services to address these unique requirements ensures smoother operations and compliance with industry regulations.

• The volume of payroll processing can vary considerably; larger productions may employ hundreds of employees and contractors, necessitating robust systems capable of managing multiple pay rates, benefits, and deductions.
• Compliance considerations also differ; navigating union contracts, residuals, and timely reporting requires specialized knowledge and meticulous attention.
• By thoroughly evaluating these factors in advance, production companies can identify a payroll service that not only fulfills their current requirements but also adapts to future growth and challenges.

This foundational understanding cultivates a productive partnership that ultimately streamlines the payroll process, enabling creative teams to concentrate on their artistic endeavors without administrative distractions. This is particularly beneficial for those producing content for platforms like Netflix, Amazon, and Showtime.

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Evaluate the Features and Services Offered

Evaluating the features and services provided by payroll companies is essential to ensure alignment with operational requirements and compliance needs, especially when handling complex projects like those seen in productions like “Ozark” and “The Voice.”

When assessing various payroll providers, it is crucial to consider several key functionalities that can significantly impact both efficiency and accuracy. Features such as payroll integration not only streamline data entry but also minimize errors associated with manual processing.

Ensuring robust tax compliance capabilities is vital, as this helps mitigate risks related to unexpected penalties and audits. Additionally, effective employee benefits management enables enterprises to attract and retain talent, thereby contributing positively to overall employee satisfaction.

By prioritizing these features, businesses can enhance payroll accuracy and foster improved financial management, ultimately supporting long-term growth and stability.

Check Reviews and Reputation

Evaluating reviews and the reputation of payroll providers is essential when selecting an appropriate payroll company, as positive feedback typically indicates reliability and a commitment to quality customer service.

Conducting thorough research into client testimonials and case studies can significantly influence the decision-making process. By examining the experiences of other businesses, one can gain valuable insights into how effectively a provider has addressed challenges and fulfilled its service commitments.

Understanding a company's reputation is crucial, as it directly correlates with its standing within the industry. A strong reputation is indicative of a commitment to compliance with industry standards, which is vital for maintaining trust and transparency with clients.

Positive testimonials often highlight successful collaborations and experiences, including those with platforms like Extreme Reach and digital software solutions.

• Proven track records of delivering services in a timely manner
• Expertise in managing complex payroll issues

When potential clients observe a company recognized for its ethical practices, the likelihood of selecting such a provider increases substantially. For companies involved in international productions, such as “JiuJitsu,” ethical practices and compliance with industry standards are crucial.

Compare Pricing

Comparing pricing across various payroll services is a crucial step in selecting the most suitable payroll company that aligns with both budgetary constraints and operational requirements.

Understanding the various factors that influence pricing is essential for making an informed decision. Primarily, the features offered by each service can have a significant impact on costs. For instance, some providers may include advanced options such as tax filing, employee self-service portals, and human resources tools, while others may not.

Factor	Typical Cost	Details
Base Monthly Fee	$20 – $150/month	Covers platform access and basic payroll processing
Per-Employee Fee	$4 – $15/employee/month	Charged per employee or contractor on payroll
Payroll Frequency	$0 – $10 per extra payroll run	Some providers charge for additional payroll runs beyond the set limit
Tax Filing & Compliance	Included – $15 per form	Covers federal, state, and local tax filing; W-2s/1099s may have extra costs
Direct Deposit Processing	Included – $10 per expedited payment	Instant or same-day deposits may incur fees
HR & Benefits Integration	$10 – $50+/month	Includes time tracking, workers’ comp, 401(k), and health benefits
Multi-State Payroll	$12 – $100/month per state	Additional fees for businesses paying employees in multiple states
International Payroll (EOR Services)	$300 – $650 per employee/month	Employer of Record (EOR) services for hiring overseas
Contractor Payments	$5 – $15 per contractor/month	Some services charge separately for 1099 workers
Garnishment Handling	$2 – $10 per garnishment	Deduction management for wage garnishments

The complexity of payroll processing—such as managing multiple state regulations or accommodating unique employee benefits—can lead to variations in pricing structures. It is imperative to examine the details of each pricing plan and determine what is included to avoid any unexpected costs.

Additionally, considerations should include the size of the business and the desired level of service, whether basic or comprehensive.

Therefore, evaluating these factors not only facilitates effective budget management but also ensures that the selected service is well-aligned with specific operational needs.

Consider Customer Support and Training

Considering the level of customer support and training provided by payroll companies is essential, as effective support significantly contributes to successful payroll processing and compliance.

Responsive customer support is critical in ensuring that any issues encountered during payroll processing are promptly addressed, enabling production companies to concentrate on their core operations without unnecessary disruptions, especially when using platforms like Gusto, Roll by ADP, Run Powered by ADP, and OnPay.

The availability of comprehensive training resources is equally important, as it give the power tos users to gain a thorough understanding of the payroll system, thereby reducing reliance on support for basic inquiries.

With robust support systems in place, production companies can experience a more streamlined payroll process, which not only fosters compliance with regulations but also enhances employee satisfaction.

By prioritizing these aspects, companies can cultivate a positive environment where efficiency and accuracy flourish.

Frequently Asked Questions

How were these companies chosen as the best payroll companies?

These companies were chosen based on factors such as customer reviews, industry recognition, pricing, features, overall satisfaction, and their ability to handle complex payment processing needs.

What features should I look for when choosing a payroll company for my business, especially in entertainment sectors like The Voice and Ozark?

When choosing a payroll company, look for features such as automated payroll processing, tax compliance, employee self-service options, integrations with accounting software, and the ability to manage union-related payments with SAG-AFTRA, IATSE, Teamsters, and AFM.

Are there any up-and-coming payroll companies that could potentially become the best in 2025?

While it is always possible for new companies to emerge as top players in the payroll industry, some potential contenders for the best payroll companies of 2025 include Namely, Justworks, Paylocity, and Roll by ADP.

What benefits can a business expect from using payroll companies ?

By using one of the best payroll companies of 2025, businesses can expect streamlined payroll processes, increased accuracy, compliance with tax laws, improved employee satisfaction, and seamless integration with platforms like Netflix, Amazon, and Showtime.

Are there any drawbacks to using a top payroll company?

While the best payroll companies of 2025 may offer many benefits, businesses may also face higher costs and potential limitations on customization and control over their payroll processes. Additionally, companies like Cast & Crew and Entertainment Partners often cater to specific industries, which might not suit all businesses.

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ADP vs Paychex or intuit vs ADP

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