Best Office Copiers of 2019 – Review of Commercial Copy Machines
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- Xerox Digital Copier Review
- Brother Copier Review
- Canon Copiers Review
- Sharp Copy Machine Review
Best Office Copiers of 2019: Ranking the Best Copy Machines For Small Business
Canon has a reputation for providing some of the best commercial copy machines for businesses of every size. It doesn’t matter whether you’re small, medium-sized, or a large enterprise, Canon has a machine to meet your needs.
Canon Office and Business MB5420
If you have a small business with up to nine users the Canon MAXIFY MB5420 Wireless Small Office All-In-One Printer is designed for you.
The most popular features include high-quality, low-cost prints at print speeds up to 24 images per minute (ipm) for black and white prints and up to 15.5 ipm for color.
The first print is available within 6 seconds (average time).
Included out of the box is a 500-sheet paper tray, duplex scanning, and built-in Wi-Fi2, which allows user connection from computers and mobile devices.
Canon imageCLASS D570 Monochrome Laser Printer with Scanner and Copier
Canon engineered this multifunction machine for any office environment.
Since it’s set-up with wireless connectivity you can print from anywhere in your office. With Wi-Fi Direct Connection, you can connect up to 6 mobile devices, no router needed.
This is a black and white copy machine with a paper capacity of 250 sheets in the standard 8.5 x 11 tray. The D570 also comes with a multi-purpose tray, which holds one sheet at a time.
Canon Color imageCLASS MF733Cdw
Another winner from Canon, this all-in-one machine delivers print at speeds of up to 28 pages per minute. You’re guaranteed your first print in 9 seconds or less.
Connecting mobile devices is simple and you do it without a router using Cannon’s Wi-Fi® Direct Connection.
This machine also features single-pass, two-sided scanning, and printing.
HP Laserjet Pro M426fdw
HP has been in the laser printer business since 1981.
Their Laserjet Pro line works well for small businesses who need print, copy, scan, fax capability.
The M426fdw is a black and white laser printer and delivers print speeds up to 40 ppm. You’ll enjoy quick double-sided printing and an automatic document feeder, which can process 50 sheets. The machine comes with two standard paper trays.
Scanning features allow scanning to email, network, USB, or the cloud.
Printing is economical and secure with HP Toner cartridges with JetIntelligence.
HP PageWide Pro 477dw
An entry-level multi-function inkjet printer, this is another HP workhorse designed for the small business office.
Copy, print, scan, and fax.
Wired Ethernet and wireless networking capability mean you and your staff can print from anywhere in the office.
It may feature a small footprint but that doesn’t mean it’s a small performer. You’ll get print speeds up to 55 ppm.
Also included is a 50-sheet automatic document feeder.
Bizhub 3320 Copier Printer Scanner
Designed for small businesses, the Bizhub handles black and white prints at a speed of 35 ppm.
It comes with one paper tray but customers may add an additional tray, which brings capacity to 850 sheets. The machine scans in color and supports legal-size images. Wi-Fi connectivity is an optional feature.
Konica Minolta Bizhub 227 Copier Printer Scanner
The small to mid-size business will enjoy higher productivity with this workhorse.
The Bizhub 227 is a laser multifunction copier capable of printing black and white prints and copies and scanning in both B&W and color. Print speeds run up to 22 ppm and the machines scans at up to 45 ppm.
Customers have the option to add a Voice Guidance system to provide audible control instructions. You can also add a 10-key pad.
Kyocera 1102PX2US0 ECOSYS M6026cidn
Customers give this multifunction color copier high ratings.
It prints in color and black and white up to 26 ppm. You won’t wait long for the machine to wake up – time to first copy is 10-12 seconds. Double-sided print, copy, and scanning are all standard features.
You’ll process up to 50 sheets in the automatic document feeder.
Mobile printing is support is also included.
Customers trust the Xerox brand and appreciate the company’s long history and reputation for engineering products that deliver on their promises.
The WorkCentre 3335 prints at high resolution up to 12000 dpi. You can use standard and custom paper sizes. The machine will print on paper as small as 3 x 5.
Listed as environmentally friendly, automatic double-sided printing is standard.
Toner cartridges print up to 15,000 pages.
If your business copies ID cards the machine comes with a special ID card copy feature.
Aficio SP C840DN Color Laser Printer – 408105
Another familiar name for the small business owner, Ricoh’s Aficio Color Laser Printer fits the needs of small to medium-sized businesses.
It features 2 550-sheet paper trays and a 100-sheet bypass tray. The machine zips through your print jobs at speed up to 60 ppm for both color and black and white.
With 2 GB RAM customers can manage multiple jobs simultaneously.
Several optional features allow customization. For example, the 1,000-Sheet Hybrid Staple + Stapleless Finisher, lets you create staple-free document sets, a plus if your business prints for children. Perfect for a daycare or private school office.
Office Copier Buying Guide
Your small business needs a reliable copy machine to help your staff get through the work day. Here are some of the highest ranking copy machines for 2019.
Were you one of those kids in grade school?
You know, the ones who secretly enjoyed the smell of paper copied on the mimeograph machine. It’s okay. We’ve all done it – we just don’t like talking about it!
It’s sad that dittos – yes, they were called dittos – are a thing of the past.
If you’re exploring options for your small business copy needs, you’ll need to move forward to the digital age
Don’t be intimidated by the sometimes overwhelming options for copy machines. We’ve got you covered. We’ve put together a quick guide for business owners who aren’t sure what to look for when shopping for a new business copy machine.
Features to Look for When Reviewing Office Copy Machines
In the digital age, standalone copy machines are almost considered dinosaurs. They’ve been replaced by the multi-function printer or MFP. Modern-day copy machines are workhorses. They copy, print, scan, and most can be set-up as fax machines too!
While all copy machines perform the same basic tasks, each one has unique features. Knowing which features are essential for your business will help you choose the best machine.
Black and White or Color
Black and white copiers work great if all you do is make standard copies. Consider a color copier if you pay a print shop for small color print jobs.
Versatility and Flexibility
Convenience is what drives business owners to purchase business copy machines. Look for a machine that handles multiple paper sizes. Make sure it also handles a variety of media such as photo paper, labels, transparencies, and various weights of cardstock.
Most small businesses need one large capacity paper tray that holds at least 500 sheets of 8 x 11 paper. It’s helpful if your machine has a dedicated tray for 11 x 17 paper as well.
Print speed is critical unless you have time to wait for 30 minutes for a print job to finish. The measurement for printer output is ppm or pages per minute. A small business with average printing needs usually does fine with 52 ppm.
There’s nothing more inconvenient than waiting for a printer/copier while it wakes up. You need that document and you need it now! Look for a copy machine with a response time of fewer than 10 seconds.
Most copy machines for sale today have wireless printing capabilities. This means you can print from anywhere in your office. Without wireless, you must be plugged in, or hardwired, to the copy machine.
In today’s digital workplace, cybersecurity is more important than ever. Whether you run a small business or a major enterprise, you need to be sure that your copying and printing machines do not represent a weak point in your security plan. Sensitive data should only be accessible through secured connections, with encryption and password authentication.
Not all businesses need a hard drive on their copy machines. You may benefit from this feature if you or your staff use a lot of forms and checklists. You’ll need to compare hard drive features because they’re not identical in workload capacity or security features.
Do you think you’ll scan a large number of documents? Look for a machine with an automatic document feeder.
If you like saving paper make sure the scanner comes with a duplex feature. The duplex feature allows for double-sided scanning.
Ask about the optical resolution on the copy machine’s scanner. Optical resolution is measured in pixels. If you think you’ll scan images or graphics, you’ll want at least 4800 pixels.
For standard pages such as Word documents, 600 pixels is acceptable.
Office copy machines help with efficiency and productivity. Like any other machine, copiers can malfunction. You know what it’s like when any office machine breaks down. You have frustrated staff who can’t complete projects on time.
A maintenance contract protects your business and your customers.
Don’t buy a copy machine without exploring maintenance and service options.
Types of Copiers for Small Businesses and Common Uses
Shopping for office copy machines means sorting through the many options. Breaking things down by printer type makes understanding your choices easier.
Black and White
Are most of your printing jobs large volume?
Do you need them fast? A black and white copy machine is an excellent option.
These machines print high volume jobs at lightning speed and the print cost is usually cheaper.
If you plan on printing a high volume of marketing materials color copiers make print jobs look more professional and readable. When you want to catch people’s attention, color is the way to go! The best commercial copy machines allow printing in black and white as well.
Inkjet printers are designed with economy and simplicity in mind.
They are the ultimate pull it out of the box, plug it in, and print user experience.
Inkjet printers come in black and white models but you can also buy one that prints in both black and white and color.
If you love high quality, super fast copying/printing, and reliability you’ll be happy with a laser copier.
Laser printer/copiers deliver sharp clean copies that don’t bleed if they get wet. How many times have you knocked your coffee over and ruined a stack of documents?
If you love speedy print jobs get a laser printer. You’ll especially appreciate the speed with high volume print jobs.
If you want to print your own posters, banners and other items for marketing and advertising, a wide format printer could be an excellent option for your business. These are considered specialty printers but more and more small businesses use them. You’ll save money over hiring a print shop.
How to Choose an Office Copy Machine
Start with the basics and answer these questions:
- How many copies do you average each day?
- Do you typically make only a few copies at a time?
- Do you copy multiple sets of documents that get distributed at meetings or mailed to clients?
- Are you using color copies or have you wished you could?
- What about faxing? Some businesses rarely fax while others do it daily.
- Do you scan documents? Is your goal a paperless office? If so, a scanner is a must.
- Are you interested in wireless printing? If so, how many users do you have in the office?
- Do you copy photos or other graphic images?
Make a list of your answers and take it with you when you go look at office copy machines. If you’re shopping online keep the list handy and use it when exploring the features of each machine.
Decide which features are most important to you and your business. Which ones will make your office run more efficiently? Think about which features sound interesting but aren’t necessary.
You won’t find one machine that does it all but you should be able to find one that offers the majority of the features that matter most to you.
What Can Modern Copy Machines Do For My Business?
The history of copy machines goes back to 1938 when an inventor used static electricity, a handkerchief, light, and powder.
Copy making has come a long way. It was only 50-60 years ago that secretaries stood at the mimeograph machine breathing in the glue-like fumes and churning out “dittos” with that memorable purplish ink.
Modern copy machines work with a combination of speed, high print quality, and energy efficiency.
Your business enjoys the benefit of helping employees work more efficiently. Productivity increases because all you need to do is press a button or two and voila, you have as many copies as you need in seconds.
Thanks to laser printer/copiers you won’t see prints with bleeding ink. No more low-quality images.
Energy Star ratings aren’t only for appliances. Modern copy machines draw less power, resulting in lower utility bills.
It’s All About Print Quality
Who doesn’t want a perfect copy every time?
Print quality depends on several factors.
First, copy machines type determines print quality, which is why you made your list of must-haves at the beginning of the buying process.
All copy machines for sale have the capacity for decent quality prints.
For example, high-quality photo inkjet printers produce vivid detailed photos. Photographers and other creatives love them. Laser copy machines also produce crisp copies. And depending on which model you buy, they can do it in black and white or color.
Print quality is measured by dots per inch, or dpi. 600 dpi is standard on most inkjet machines.
What do you normally print?
- Letters and business documents – 600 dpi works fine.
- Presentations and handouts for meetings -use 1200 dpi.
- Photos – shoot for 1,200 dpi.
Even the most basic machines are capable of printing professional looking documents.
Who Much Does an Office Copier Cost?
Small business owners typically pay between $300 and $3000 for an office copy machine.
Sometimes manufacturers offer discounts and rebates but the cost isn’t limited to what you pay for the machine.
You’ll need to figure in costs for supplies like ink cartridges, toner, and paper. Your maintenance contract is part of the cost too, although you’ll pay that separately in most cases.
There’s always the option of financing. Almost all of the well-known manufacturers have finance or leasing options. You might also consider a small business loan through your credit card company or bank.
More specific details can be found below in the reviews for the top 10 business copy machines.
Take the Next Step To Freedom
Copy machines make life easier.
That might sound like a simple statement, but consider what life was like before modern digital copying and printing. You played the hurry-up-and-wait game wondering if your print job had been re-directed to another planet.
Welcome to the age of digital everything. Now you hit copy and barely have time to blink before your document arrives.
If you feel freedom calling and are ready for a new copy experience, contact us today! Side By Side Reviews loves helping businesses with advice about products and services before buying.
Digital copiers have evolved. While these machines might have once been one trick ponies, they have now evolved to be the workhorse of the modern office. With sophisticated integrated technology, the modern digital copier is a networked multitasking tool, typically providing printing, scanning, faxing, copying and more to an entire office via a network. For offices that still rely on paper, these machines are a vital hub of operations. To decide what copier is right for you, you need to start with a basic understanding of office copier technology, understand which option fits with the needs of your office, and learn how to interpret copier reviews and compare the available offerings to decide which unit will best meet your needs.
What Can The Modern Digital Copiers Do?
Basic Copying Technology: At the bare minimum, your copier needs to be able to be an effective document reproduction station. To do this at high volumes at efficient paces, most machines are equipped with three basic features, each of which you should consider when purchasing your copier. These are:
- Paper Supply
- Sorting Technology
- Paper Feeding
Paper Supply: This refers to how you can stock the paper in a given copier. Higher end copiers may have multiple paper supplies, located in different trays or feed units so you can prepare your copier to print on different types of stock without having to change the paper manually. Typically, the more different types of paper you want to be able to pre-load, the more expensive the unit will be. However, if you frequently print on a wide variety of paper sizes, the time saved by having the capability to load several different types of paper will be significant.
Another consideration is the volume available in the paper supply. Different models have a wide ranging capacities, so consider your normal copy volume when looking at the paper supply. Small capacity trays may only hold 50 sheets, whereas the very largest industrial models may hold thousands. Finally, if you need to print on heavy stock, look for a model with a specialized paper supply or bypass tray that won’t jam when stocked with heavy paper.
Sorting Technology: This refers to the ability of the digital copier to sort and arrange documents so they are easily grouped and retrieved from the copier. This is especially important if you’re frequently printing multiple copies of long, multi-page documents. The digital technology should be capable of sorting documents without relying on older-style sorting bins.
A subset of sorting technology is the finishing options available in most modern copiers. Commonly, you can buy units that incorporate a stapler so your multi-page documents are stapled in your designated groups. However, a wide range of other options such as whole punching or stitching are available in certain models of printers, and your particular needs will depend mostly on the planned end-use of your documents.
Paper Feeding: If you used an office copier decades ago, you probably remember feeding sheet after sheet under the copy tray one by one as you tried to copy a multi-page document. Most office copiers now utilize automatic paper feeding of one kind or another. Most also have the capability to copy double sided documents. RADF, or reticulating automatic document feeders, manually adjust the paper in order to copy both sides. DIDF, dual imaging document feeders, scan both sides of the page at once. This has the advantage of being faster, and of jamming less often because of the much less complex mechanical processes at work.
Most digital copiers should now incorporate all of the other functions that you probably associate with an all-in-one printing unit. The reality of most offices is that printing from a computer is as much or more important than actual manual copying. This is why most digital copiers are now networked devices that also provide a number of other print-related functions, including:
- Networked printing
Networked Printing: A good, modern unit should offer networked printing that allows users to print documents directly from their workstations. Typically, these devices connect to existing networks the same as any networked devices, but because of the inherent complexity of networking you should always involve IT in the discussions regarding purchasing of a networked device. Wired and wireless networking is available, with more modern units often having incorporated wireless networking capabilities.
Scanning: Scanning is essentially what happens when a digital copier makes a regular photocopy of a document, so incorporating the scanning technology that makes a digital copy of the file rather than a physical print version is typically included in almost all copiers.
Faxing: Although faxing is not as commonly required in today’s office as in years of the past, there are always occasions where faxing is still the best way to approach certain communications. Because most of these units are already networked, adding fax capability is common.
Emailing: This is what has replaced faxing for most modern offices. If you are scanning a document into an office copier, email functionality will allow you to email the digital copy of that file to yourself or a colleague.
What to Look For When Comparing Digital Copiers
When you are shopping for an office copier, there are several important considerations to take into account.
Cost of Consumables: Remember that the initial investment into a copier is only one portion of the money you will have to invest in the unit over its lifetime. Consumables is a term used to refer to all portions of the cost involving components that need to regularly be replaced, such as toner, developer and paper. Different units use toner and developer at different rates, and unit-specific products may also be more or less expensive. Understanding the approximate cost per copy of a given unit is a good way to assess the cost of lifetime ownership.
Speed and Ease of Use: Although most copiers will publish a speed statistic, and all will claim to be easy to use, the best way to evaluate these aspects of a digital copier is to assess them in person. See if you can get an in office demonstration of a copier, or if nothing else visit a retail center and ask to see one in use. This will let you know if the unit is simple enough for your staff to use, and fast enough to keep up with your demands.
Service: Digital copiers break, wear out, and jam, not to mention the half-dozen or so other complications that can arise during their use. However, this is much less rampant than it was in the past. As a result, there are a few different ways you can approach getting service for your copier. Warranty will cover a set number of years and consist of the replacement or repair of mechanical components that fail during use. Service plans on the other hand run as long as you choose, and will involve a repair person being available to help with any concerns that arise with a machine. You should always evaluate the cost and value of these types of coverage before choosing a machine. Read reviews of various brand and model warranty and service plans before making your final decision.
Not All Companies Are Created Equal: You should always research the company selling you your copier before you make your purchase. Check reviews, see how long they have been in business, and if you are purchasing a service plan, see if you can speak to some existing satisfied customers. A high quality company should have no problem providing all of these things.
Office Copier Pricing – Deciding What Features You Should Pay For and Which Ones You Don’t Need
When you’re shopping for copiers, there are three main factors that will affect the price:
Speed: Pages-per-minute (PPM) and the total monthly printing capacity
Features: Although most of the features outlined above are now standard, things like advanced finishing capabilities, higher-end digital options such as on-board editing, and compatibility with different printing formats and sizes can all cause price increases.
Color or Black and White: Black and white utilitarian copiers still exist, and are much more affordable than their color counterparts.
For a base level, bare bones unit, $1500 should be enough to get you into the game. If you’re looking for a faster unit that will meet the needs of a mid-sized organization with printing speeds over 20 PPM, prices start at around $3000 and go up to $10000.
For a fully featured unit with speeds of round 30 PPM, you should expect to pay anywhere from $10,000 to $20,000, with black and white units falling in the lower end of that range and color units falling at the higher end. Beyond that $20,000 mark you tend to be getting into the range of copiers that are for very large organizations or print shops that are moving huge volumes of paper daily. Cost of these units can get as high as $80,000, but these are typically reserved for specialty companies working in the print industries.