Best Postage Meters of 2019: A Review of Top USPS Meters
When it comes to finding a digital Postage Meter comparing quotes is the key to getting a top product for the lowest price.
We’ve gathered information on the top postage machines for small business, user reviews, buying tips, and made it easy to get the best price from companies in your area.
Top 10 Postage Meter Companies in 2019
There are only five companies authorized by the USPS to lease postage meter systems. These are listed as the first five in our list. However, there are other companies that act as resellers, through which you can secure the meter system you need. Postage meters are a great investment for small businesses. Here are some of the top picks for postage equipment in 2019.
The Pitney Bowes name is synonymous with postage meters. Their machines, which start at under $37 per month, offer a combination of accuracy and speed.
With an integrated scale that ensures a correct weighing every time, a Pitney Bowes machine is also as high-tech as they come. With the swipe of a smart screen, users can access SendPro Online, the company's virtual shipping and mailing solution. Here, they can compare shipping rates among USPS, UPS and FedEx, saving three cents off every stamp.
The meters come with a 60-day trial period.
Neopost offers a variety of digital postage meter systems and is also an industry leader. From home offices to large corporations, their machines are scalable to fit any required size.
The company's proprietary NeoShip application makes it a breeze to weigh, prepare and ship metered mail. You'll also have access to a host of web-based and meter-based software resources to track expenses, analyze usage history and create reports.
In 2009, Neopost bought another name-leader in the postage meter world, Hasler, to create an alternative mailing system solution. Today, Hasler solutions are available for lease and maintenance support through Neopost.
Leases for entry-level systems will start at around $25 per month.
FP Mailing Solutions
Standing for Francotyp Postalia Inc., FP Mailing Solutions is on our top-three list for its long-standing history of providing some of the best postage meters in the industry. For more than 90 years, FP meters have been a mailing mainstay, installed in more than 230,000 mailrooms across the country.
A robust customer support program, emphasis on environmental responsibility and commitment to innovative designs keep FP as relevant today as it was at the turn of the century.
One of the newest postage meter companies, DataPac is the first to be added to the USPS' list of authorized providers in more than 25 years.
This company stands out for its innovative controls, including a 15-inch touchscreen on every model. With low ink refill costs and a solid construction build, it's not hard to see why it's a new favorite.
A leader in both mailing and paper handling, Addrex has been a standout since 1970. From full-color printing systems to digital postage meters, the company provides it all.
As a Pitney Bowes business partner, Addrex stocks the latest models of meter systems available, addressing both high and low-volume business needs.
Another FP partner, Document Technologies also partners with a range of leaders in the business communication industry, from Hewlett-Packard to Kyocera.
Located around Albuquerque and servicing the surrounding region, this is a go-to spot to find FP postage meters and mailing solutions ranging from the PostBase Mini to the PostBase Pro DS.
For more than 35 years, Secap has provided a variety of mailstream management solutions for both personal and professional customers. Its products are available through a robust and expanding network of authorized independent and Secap-operated local dealers.
From printers to mailing software, those with high-volume mailing needs can find what they need here.
TyPac is another reseller localized in one specific geographical region. Located in upstate New York, this company has been providing office equipment and mailing solutions since 1972.
With this dealer, you'll find Secap postage meter products, along with a slew of other packaging equipment solutions.
Budget-conscious small business owners will appreciate Whitaker Brothers' commitment to keeping prices low and quality high. An FP authorized dealer, the company offers a wide range of the brand's line, along with other office products.
A team of dedicated sales representatives, support personnel and service technicians are available to help with installation and troubleshooting needs.
What to Look For When Buying a USPS Postage Meter
It's important to understand that in the United States, you cannot buy a postage meter outright, thus you won't find any postage meters for sale. Rather, you can rent or lease them for a set period of time.
That said, though these rental rates can be significant at the onset, they're well worth it for the myriad benefits they provide business leaders. Some of the reasons to look into a postage meter for your small business include:
- Lower postage rates, provided through the United States Postal Service (USPS)
- Shorter time to process mail
- More accurate posting costs due to exact weight measurements
- The opportunity to create custom branded mailing labels
As you begin your research into the type of postage meter that is the best fit for your business, you should answer a few questions first. This will help you narrow down your options. Here are a few things to look for when you're starting your search.
What is My Current Mail Load?
There are three size classes of postage meters, which we will delve into soon. Consider the volume of metered mail you're currently outputting. Do you expect to continue with this amount into the foreseeable future? Or, are you anticipating major growth in the coming months?
You should also take into account the type of mail you process on average. Are you sending mostly flat envelopes, or are you shipping out large parcels? Understanding the answers to these questions can help steer you toward the machine that is capable of meeting your current and future needs.
Do I Require Batch Processing?
If your company processes a significant amount of mail each day, it will benefit from a solution that offers batch processing. All five of the USPS-approved meter companies have machines capable of doing just that.
To maximize these features, you'll need to be able to sort your mail by box size and weight. This makes batch processing an ideal feature if you're used to sending many packages that are the same general size, with most going to the same geographical area.
Do I Need Automatic Feeding Capabilities?
Is your mail load small enough that you can feed each piece of mail at once? Or, would you benefit from a machine that allows you to insert a large batch all at once, with automatic feeding capabilities?
These features can range from sealing envelopes to applying labels. If you need the work of more than one person, a large-scale machine with built-in automation can save valuable time and money.
Types of Postage Meters and Uses
In general, there are three main types of postage meters. Let's take a look at each one in detail.
Small Business Postage Meters
These are ideal if your weekly mail volume is low. Machines that fall under this category will typically process 15 to 40 letters per minute, indicated as LPM.
Though their integrated scales will weigh up to around 10 pounds, most of these machines are still equipped to create custom labels for branded shipping purposes. When you're looking for the best postage meter for small business use, these are often sufficient.
Medium – Commercial Postage Meters
Medium-sized machines work best for small-to-medium businesses that have a high mail volume on a weekly basis. They will include some automated aspects and are better capable of handing differently-sized mail than smaller machines.
These can process around 200 LPM, with scales equipped to hold 15 pounds. Companies that ship heavier items can add an external scale to hold up to 100 pounds.
Large - Corporate Scale Postage Meters
As expected, these are the largest, quickest and most expansive metering machines available. They are typically designated for corporation use. The built-in scales will weigh up to 15 pounds, while external scales can increase that weight to 150 pounds.
With a processing speed of up to 350 LPM, these are do-it-all systems capable of handling even the biggest batch of mail.
How To Choose a Top Postage Meter Company
Of course, the postage meter company you go with will be the one that offers the system that best fits your needs.
Still, there are few distinguishing characteristics to keep in mind when selecting from among the top providers. Here are some questions to ask before making your decision.
Is Maintenance Support Available?
Most reputable postage meter providers will have designated support personnel available to answer your questions in person, online or over the phone.
Especially if your small business processes a heavy volume of mail on a daily basis, you can't afford to have large periods of downtime. Rather, if an issue occurs with your machine and you need maintenance support, it must be provided in a timely manner. Choosing a provider that is equipped to provide this real-time assistance is a critical consideration.
Are There Eco-Friendly Components?
A mailroom can be one of the most power-hungry aspects of a small business. By making the decision to switch to a postage meter, you're already taking steps to reduce the carbon footprint of your company by avoiding the drive time and extensive paper trail associated with traditional mailing.
If going green is important to your business, look for providers that also share this initiative and factor it into their design. For instance, many systems come equipped with a "sleep mode" that will turn the machine off when it isn't in use.
How Much Can I Save with a Postage Meter?
Unless you require a large-scale postage meter solution, most can be leased for around $20 to $60 per month.
Thus, if you're used to spending around $50 per month on shipping costs alone, that's around $30 per month of savings if you go with a smaller model. Even if yours is on the higher side, around $60, you still have to factor in the other costs you're avoiding, which include:
- Time and gas spent driving to and from the post office
- Non-productive work hours spent waiting in line to ship items
- Retail prices of stamps
- Money wasted on inaccurate or approximated postage costs
In addition, keep in mind that, with a postage meter solution such as one from Pitney Bowes, you'll save:
- Up to five cents on First Class Letters
- Up to 40% on Priority Mail
- Up to 24% on presorting with bulk mail software (vs USPS sorting)
How Fast Will a Postage Meter Pay For Itself?
You're likely wondering how quickly you'll begin to see a return from your postage meter investment.
As a rule of thumb, most providers estimate that machines such as these will begin to pay for themselves within six months. In addition to cost savings, you'll also enjoy a productivity boost, as some industry experts note that you can save one day of administrative work per month by switching to a meter.
Of course, when weighing postage meter costs, you should also take into consideration any other supplies you'll need including ink refills, sorters, stackers, sealers, property taxes, meter insurance and actual postage.
You'll also need to take into account whether or not you'll require a fixed-rate rental fee or a usage-based one.
Find the Postage Meters You Need Today
Are you ready to take the leap and invest in a postage meter for your small business? If so, don't decide on one without doing your research and due diligence first.
Not sure where to begin? We'd love to help.
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More Information on Top Postage Meter Companies
|Vendor||Overall Rating||Year Founded||BBB Accredited||Ease Of Set Up||Compare Quotes From More Suppliers|
|FP Mailing Solutions||1994|
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